Policies and Procedures

General Policies

1.       1.1 - Code of Ethics

2.       1.2 - Federal Guidelines

3.       1.3 - Gifts and Gratuities

4.       1.4 - Sales Tax

5.       1.5 - Contractual Authority

6.       1.6 - Spending Authority

7.       1.7 - Capital Budget Expenditure

8.       1.8 - Social Gatherings

9.       1.9 - Small Business Policy

10.    1.10 - Small Business Subcontracting Plan Policy

Supplier Section

1.       2.1 - Sole/Single Source Purchases

2.       2.2 - Bid Solicitation

3.       2.3 - Vendor Certification

4.       2.4 - Vendor Suspension/Removal from Bidder's List

5.       2.5 - Vendor Qualification

Procurement Procedures

1.       3.1 - Requisitions

2.       3.2 - Emergencies

3.       3.3 - Purchase Orders

4.       3.4 - Limited Purchase Orders

5.       3.5 - Purchasing Card

6.       3.6 - Check With Order

7.       3.7 - Blanket Purchase Agreements

8.       3.8 - Term Orders

9.       3.9 - Term Order Renewals and Cancellations

10.   3.10 - Change Orders: Purchase and Term Orders

11.   3.11 - Damages and Shortages

12.   3.12 - Returns: Credits, Warranty & Nonwarranty Repairs

13.   3.13 - Receiving Reports

14.   3.14 - Direct Payment Request

15.   3.15 - Petty Cash

16.   3.16 - Reimbursement/Advance Request

17.   3.17 – Contractual Review Policy

18.   3.18 – Indefinite Delivery/Indefinite Quantity Agreements

19.   3.19 – Lease vs. Purchase Policy

Special Procurements

1.       4.1 - Alcohol

2.       4.2 - Narcotics

3.       4.3 - Hypodermic Syringes and Needles

4.       4.4 - Gases

5.       4.5 - Radioactive Material

6.       4.6 - Insurance

7.       4.7 - Business Travel and Travel Agency

8.       4.8 - U.S. Customs Clearance

9.       4.9 - Duty Free Entry

10.   4.10 - Books

11.   4.11 - Independent Contractors

12.   4.12 - Printing Services

13.   4.13 - Personal Computer Purchasing