| Supplier Section: | 2.1 - Sole/Single Source Purchases |
To define the guidelines for the proper justification of sole/single source purchases.
Sole source: the term used to designate that there is only one vendor capable of providing a particular item or service.
Single source: the term used to designate that, even though a product is available from various sources, it must--for specific reasons--be purchased from a specified vendor.
Competitive bids will be obtained for the purchase of goods and services to the maximum extent practicable, unless one of the above definitions applies.
Requisitioners must substantiate the reason for a sole/single source purchase by completing the reverse side of the Requisition form and attaching a detailed written explanation acceptable to the Purchasing Department. The written explanation must detail what steps were taken to determine no other sources were available. Additionally, the Requestor needs to provide information as to why the product or service is unique.
A Purchasing Agent will work with the Requestor to ensure the rationale meets Federal guidelines. This may include suggesting alternate vendors or products, documenting price reasonability, and soliciting competitive bids.
When adequate rationale for sole/single source purchases cannot be provided, the Purchasing Department cannot process the Requisition.