Special Procurements:

4.4 - Gases

PURPOSE

To define the procedure for obtaining various types of gas for laboratory use.

PROCEDURE

The Requesting Department completes a Blanket Order Release Form defining gas requirements and faxes it directly to the preferred source.

The gas supplier will generate two sets of invoices for each requestor referencing the Blanket Order Release number and the department account number.

1. One invoice is for gas ordered during the current month
2. One invoice is for demurrage for cylinders from previous orders

Accounts Payable will forward all invoices to the appropriate department for review and approval.

Upon approval, the department will generate a Receiving Report and forward it to Accounts Payable for processing a check.

Orders may also be processed using the corporate credit card.

Other Gas Suppliers

Specialty gases not available through any of Rensselaer's preferred source gas service agreements, or that must be purchased from another vendor due to other issues, must be ordered on a Requisition and forwarded to Purchasing for processing.

Revised 3/02, 1/05