PURPOSE

To define the procedure for payment to Rensselaer employees for expenses associated with business travel.

POLICY

Rensselaer employees will be reimbursed for all legitimate expenses incurred while traveling on official Institute business.

Upon request, Rensselaer employees can receive cash advances for business travel.

PROCEDURE

After completion of travel, the employee must submit a completed and properly approved Reimbursement/Advance Request form to Accounts Payable in accordance with the instructions printed on the reverse of the form.

For cash advances, a completed and approved Reimbursement/Advance Request form must be received in Accounts Payable at least five (5) business days prior to the date the check is required.

A reconciliation between cash advanced and expenses incurred will result in either an employee reimbursement check or a balance due from the employee. A balance due to Rensselaer must be returned with the submission of the completed Reimbursement/Advance Request form.