| Procurement Procedures: | 3.14 - Direct Payment Request |
To define the procedure for use of the Direct Payment Request form.
The Direct Payment Request is the method of authorizing disbursement directly to vendors without processing a Requisition through the Purchasing Department.
The Direct Payment Request is limited to the following types of transactions:
| Advertising | Honorariums | |
| Awards/Prizes | Insurance (Risk Mgmt Only) | |
| Books | Memberships/Dues | |
| Business Dinners/Lunches | Medical Services (Infirmary Only) | |
| Conference Registrations | Postage | |
| Employee Reimbursement (Not Travel) | ||
| Express Mail/Freight | Subscriptions | |
| Fees | Utilities (incl. Cable) |
The Direct Payment Request form can only be used to reimburse employees as stipulated in this policy and Petty Cash Policy 3.15
The form must have approval signatures, citizenship section checked, Federal ID number for a business, Social Security Number for an individual, and the payee's name and address.
Submit the fully completed form along with supporting documents directly to Accounts Payable.
Revised 3/02