|
Procurement Procedures:
|
3.10 - Change Orders: Purchase and Term Orders
|
PURPOSE
To define the method to be used to amend or cancel any open purchase order.
POLICY
Only the Purchasing Department is authorized to make any change to or cancel an open purchase order.
PROCEDURE
The Requesting Department must generate a memo to the Purchasing Department stating the following information:
- Purchase Order number
- Vendor name and address
- Change(s) requested
- Justification as to any requested changes
- Authorized signature
Having received the above information, the Purchasing Department will review the proposed change and if approved, will issue an official Change Order and distribute as follows:
- Original (white) copy to vendor
- Pink copy to Requesting Department
- Green Receiving Report
- Yellow copy to Purchasing file
Cancellations of open purchase order may result in restocking fees and/or other penalties that will be the responsibility of the Requesting Department.
back to top
Revised 3/02